Create Distribution Lists

Use distribution lists if you want to send a report to more than one recipient at a time.

Procedure

In IBM® Cognos® Connection, in the upper-right corner, click Launch, IBM Cognos Administration.
On the Configuration tab, click Distribution Lists and Contacts.
Click the Cognos namespace.
On the toolbar, click the new distribution list button .
Tip: To remove a distribution list, select the entry and click the delete button.
Type a name and, if you want, a description and screen tip for the distribution list, and click Next.
If you want to add to the distribution list, click Add and choose how to select entries:
- To choose from listed entries, click the appropriate namespace, and then select the check boxes next to the users, groups, or roles.
- To search for entries, click Search and in the Search string box, type the phrase you want to search for. For search options, click Edit. Find and click the entry you want.
- To type the name of entries you want to add, click Type and type the names of groups, roles, or users using the following format, where a semicolon (;) separates each entry:
  namespace/group_name;namespace/role_name;namespace/user_name;
  
  Here is an example:
  
  Cognos/Authors;LDAP/scarter;
Click the right-arrow button and when the entries you want appear in the Selected entries box, click OK.
Tip: To remove entries from the Selected entries list, select them and click Remove. To select all entries in a list, click the check box in the upper-left corner of the list. To make the user entries visible, click Show users in the list.
Click Finish.

You can now choose this list when you specify recipients for a report.