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Set Advanced Report Options for the Current Run

You can specify advanced run options for a report for the current run.

The advanced run options for a report include the following:

The report runs in the background if you run the report later, select multiple report formats or languages, select to save, print or email the report, send the report to your mobile device, or burst the report. If you set your preferences to show a summary of the run options Personalize the Portal, the summary appears whenever the report is not run interactively.

The report runs in the background. When done, the output versions button appears next to the report on the Actions toolbar.

Tip: Click the output versions button Output versions icon to view the selected formats. For more information, see View Report Output Versions.

Default options are set by the report author. You can change default run options for reports Set Default Report Options.

If you choose to save, print, or send the report by email, you can choose multiple formats. If you choose to run the report later, the delivery option is automatically changed to save. For more information on saving report output, see Save Report Output.

Before you begin

You must have execute permissions for the report you are attempting to run. You must have read and traverse permissions for the folder that contains the report. You need the appropriate permissions to set advanced run options.

Procedure

  1. In IBM Cognos Connection, click the run with options button Run with options icon on the actions toolbar to the right of the report you want to run.
  2. Click Advanced options.
  3. Under Time and mode, click Run in the background, and then click Now or Later. If you specify Later, set a date and time for the report to run.
  4. Under Format, click the formats you want for the report output.
  5. Under Accessibility, select Enable accessibility support to create accessible report output.
  6. If you want to select a different or additional languages for the report, under Languages, click Select the languages and use the arrow keys to move the available languages to the Selected languages box and click OK.

    Tip: To select multiple languages, use the Ctrl key or use the Shift key.

  7. Under Delivery, choose the delivery method that you want:
    • If you schedule a report for a future time, select multiple formats or languages, or burst the report. You cannot view the report now. Select one of the other delivery methods.
    • If you choose to print, click Select a printer. Click the button next to the printer you want to use and click OK. Or, if the printer is not listed, you can type the printer information.
    • If you choose to save using report view, you can change the name or destination folder of the report view. Click Edit the save as options, make the changes and click OK.
    • If you choose to email the report, proceed to step 7.
    • If you choose to send the report to your mobile device, enter your Mobile device ID.
  8. If you select Send the report by email, click Edit the email options and set the following options:
    • To display the blind copy field, click Show Bcc.
    • To choose IBM Cognos Business Intelligence recipients, click Select the recipients. Select the check box next to the names you want to include, and click To, Cc (copy), or Bcc (blind copy). The entries that you select are listed under Selected entries.

      Tip: To select all entries in a list, click the check box in the upper-left corner of the list. To remove names from Selected entries, select the check box next to the name and click Remove. To search, click Search. In the Search string box, type the phrase you want to search for. For advanced search features, click Edit. For more information, see Searching for entries using name, description, and name or description.

      When you are done, click OK.

    • To send the email to other recipients, in the To:, Cc, or Bcc boxes, type the email addresses separated by semicolons (;).

      Tip: If you logged on, your name automatically appears in the To list box.

    • Under Subject, type the subject of the email.
    • Under Body, type a message to be included in the email.

      Tip: By default, the body of the email is in HTML format, which provides advanced editing features such as font type and size, text color, text formatting and justification, numbers and bullets, indentation, and tables. To use plain text, click Change to plain text.

      Note: Note: To insert HTML format from an external source, you must view the text in a Web browser, and then copy and paste the rendered HTML into the e-mail body. If HTML text is manually typed in the body of the e-mail, the markup is treated as plain text. For security reasons, the email options dialog accepts a limited set of HTML elements and attributes. If your pasted HTML is not accepted by the validation schema you might receive the following error message: The "VALIDATE" transform instruction could not validate the given XML content.
    • To include a hyperlink to the report, select the Include a link to the report check box. To include the report as an attachment, select the Attach the report check box.
    • Click OK.
  9. If you want to be prompted for values to filter the data in the report, under Prompt Values, select the Prompt for values check box.

    If you run the report later, the prompt values you provide are saved and used when the report runs.

    Note: You are prompted for values only if the report specification or model includes prompts or if you have access to multiple data source connections or signons, even if the Prompt for values check box is selected.
  10. Under Bursting, specify whether the report should be bursted.

    This option is available only if the report author defined burst keys in the report.

  11. Click Run.
Parent topic: Reports and Cubes